Conference Fees - Early Bird - expires 6pm on 30 September 2021

  • Council Delegate rate $990.00 inc gst. Second and subsequent delegates from the same council $770 inc gst - NOTE: only available until early bird expires 

  • Corporate Delegate rate (non-Council Employees)  $1320.00 inc gst

Conference Fees - Standard Rate - from 1 October 2021

  • Council Delegate $1210.00 inc gst

  • Corporate Delegate (non-Council Employees) Standard rate $1540.00 inc gst

Inclusions 

  • 2 full days conference

  • 1 ticket to the Combined Welcome Seafood Buffet evening (Wednesday 3rd November)

  • 1 ticket to the Conference Dinner (Thursday 4th November)

  • Morning tea, afternoon tea and lunch (Thu and Fri)

  • Conference Satchel

  • Conference Shirt

 

Day Registrations

Council Delegate - $660.00 per day inc gst

Corporate Delegate - $880.00 per day inc gst

  • Conference sessions on the selected day

  • Conference catering on selected day (M/T, lunch & A/T)

  • Conference Satchel

  • Conference Shirt

Note – Day registration does not include the evening function on the selected day

 

Additional Function Tickets for Partners, Guests OR Day Registrants

  • Combined Welcome Seafood Buffet on Wednesday 3rd November - $99.00 inc gst

  • Conference Dinner on Thursday 4th November - $110.00 inc gst

Conference Structure

Delegates should arrive by 4pm on Wednesday 3rd November

Registration and Welcome Function - 5pm to 7pm

Seafood Buffet/BBQ - 7pm to 10pm

 

Thursday 4th November

Conference sessions - 8.30am to 4.30pm

Conference dinner - 6.30pm to 10pm

After Function - 10pm to 11.30pm

 

Friday 5th November

Conference Sessions - 8.55am to 3.20pm

REGISTRATION PROCEDURES

  • Once open, registrations can be made online via the “register” button

  • Ensure you have read and accept the Registration Conditions listed below

  • Pay via online credit card (note 1.5% merchant fee applies), or self generate an invoice for EFT payment (bank details will be on the invoice).

  • Please note that to be eligible for the above discounted rate payment is required by the nominated date (not just the registration).

  • Once payment has been made, you will receive a confirmation letter and Official Tax Receipt.

REGISTRATION CATEGORIES

‘Early’ Registration – for all registrations received prior to 6pm on 30TH September 2021. To be eligible for this rate, payment must be received by the early registration cut-off date. If payment is not received within this time, regular rates will automatically apply.

 

‘Standard’ Registration – for all registrations received from 1 October 2021. Registration is not deemed confirmed until payment is received and payment must be received prior to the conference.

 

Council Registration – This rate is available for delegates who are employees of a Council. This rate includes all conference materials including satchel, and daytime catering for each day of the conference and one ticket to the Welcome Function and Conference Dinner.

 

Corporate Registration – This rate is available for delegates who are NOT employees of a Council. This rate includes all conference materials, and daytime catering for each day of the conference and one ticket to the Welcome Function and Conference Dinner.

 

Day Registration – For delegates who are unable to attend the full conference, there is a “Day Registration” rate available for attendance on the Thursday or Friday only. Inclusions for day registrations: All Conference materials and daytime catering for chosen day. The day registration rates do not include entry to social functions (Welcome Function or Conference Dinner), however delegates can purchase tickets for these events at the nominated rates.

Accommodation - Opal Cove Resort

 

Accommodation can be booked when you register online. Please do not go direct to the resort as we have all of the accommodation as a block booking.

 

Details are as follows:

Opal Cove Resort – Pacific Hwy, Coffs Harbour NSW 2450

 

Rates include gst and are:

 

Resort Room Single $188.00 B&B

Resort Room Twin/Double $221.00 B&B

Ocean Room Single $221.00 B&B

Ocean Room Twin/Double $244.00 B&B

Junior Suite Single $258.00 B&B

Junior Suite Twin $291.00 B&B

2 Bedroom Self Contained Villas $280.00 – unserviced / room only / minimum 2 nights

3 Bedroom Self Contained Villas $367.00 – unserviced / room only / minimum 2 nights

4 Bedroom Beachfront Apartments $515.00 - unserviced / room only / minimum 2 nights

 

Alternatively, you may book your own accommodation elsewhere. 

REGISTRATION CONDITIONS

Payments Payment is required to confirm registration, and is due at the time your completed registration form is received. Delegates who still have outstanding registration fees at the time of the Conference will be required to complete a ‘Payment Guarantee Form’ which will require credit card details. If payment has not been received within 7 days after the event, the nominated credit card will be charged for any outstanding fees along with 1.5% merchant fee. Please note that this is a strict condition of registration.

 

Tax Invoice and Receipts Please note that once paid, the Registration Form is recognised by the Australian Tax Office as a compliant Tax Invoice. Once payment has been received, a delegate confirmation letter will be emailed to the address given.

 

Billing Address Please include Billing Address details on the registration form if applicable. All payment related correspondence (i.e. invoices and receipts) will be made out to the Billing Address.

 

Refunds and Cancellations All cancellations must be made in writing (via email) to bradley@ccem.com.au. Registration fees will be refunded less a $150 cancellation fee for cancellations made prior to 5pm on Friday 8th October 2021. After this date we regret that no refunds will apply, however substitute delegates will be accepted. Please note that cancellation fees will apply whether or not payment is received at the time of registration. Refunds will either be processed to the credit card used, or to a nominated bank account if paid via EFT. By submitting the registration form, you are agreeing to these conditions.

 

Conference Cancellation Coffs Harbour City Council is committed to hosting the 2021 Local Government IT Conference and are excited to showcase our region.  If Covid-19 restrictions stop the Conference being conducted in November 2021 it will be postponed to a future date.  All sponsorship and registration payments made will be held over to the new dates. Should you not be able to attend the new dates a full refund will be provided. 

 

Shared Registrations Please note that one registration with payment must be received per attending delegate. Shared registrations are not permitted due to legal and insurance reasons. Day registration rates are available should you be unable to attend the full Conference.

 

Insurance Delegate’s registration, accommodation and social function ticket fees do not include insurance of any kind. The organisers recommend taking out an insurance policy of your own choice with your local insurance or travel agent.

 

Disclaimer Every effort is made to ensure that the contents of this registration information is correct. The organisers retain the right to make changes where necessary. Coffs Harbour City Council and the conference coordinators, Countrywide Conference and Event Management, will not accept liability for any damages of any nature sustained by participants or their accompanying persons or loss or damage to their personal property for the duration of the conference.

 

Condition of Entry It is a condition of entry that no delegate may disrupt the order of events or intent of the program. Anyone considered to be disturbing the program intent will be asked to leave. Only pamphlets and brochures approved by the event organisers may be distributed.